Quip使用教學之撰寫原則

先談 Chat + Documents 的概念...

如果只有Documents協同編輯的功能，Quip就沒有什麼特別了，因為大家就用Google雲端硬碟就好了。Team Work過程絕對是需要討論的，參閱 Quip Chat Rooms，左側欄選單的三大類功能中就有獨立的Chat Room，使用方式參閱What is a Chat Room。

如果Quip只是一個具有Chat與Documents兩大類獨立功能的平台，那也還不一定能特別有利於協同工作。其設計特別之處還有將Chat概念融入每一個Document的編輯歷程，其稱之為Chat Thread，也就是在每一個Document編輯過程中都能讓參與者留下討論記錄。Every shared document in Quip has a chat thread next to it so you can communicate without leaving the document. To send a message, use the text box to the left of the document.

而Chat Thread還會記錄下大家的Comments，而且可以針對Document的個別部分留下記錄(如一小段標示的文字、工作列表裡的項目、試算表裡的資料格)，這樣對於整個文件編輯歷程及所有討論都留下最詳實的記錄。

Quip Spreadsheets is not a separate app or file type, but is instead seamlessly integrated into the Quip product experience. You don't have to choose between text, images, task lists, or spreadsheets — you can combine everything on a single page.

It lets you integrate spreadsheets—or snippets of spreadsheets or simply data pulled from spreadsheets—into any other document you’re working on.

Click the "Like" link next to the comment that you like.

我們可以對整個段落做Comment : You can also add a comment to a line of text without highlighting it simply by clicking on the line of text without highlighting any words, then selecting the (+) icon on the left side of the page.

用滑鼠選取某段文字則能針對所選做Comment : You can add a comment to a section of text in a document by selecting the (+) icon after selecting the text in question. This will highlight the selected text and add a comment.

Changes to the document (diffs), messages, and comments show up in the thread on the left of every document. You can think of this thread as the "News Feed" of the document -- showing you the entire history chronologically if you scroll to the top of the thread.

混搭Spreadsheet的優點...

前面呈現Chat Thread的最後兩張圖已經先介紹了Spreadsheet是可以完全整合到Document裡面的，本來以為就只是把Spreadsheet插入成為文件的一部分而已，沒想到還可以在Document的段落裡參用Spreadsheet的數據，讓段落裡的數據能完全同步喔，這點絕對是如此整合的最大特色，以往我們常用Word與Excel分開處理文件與試算表，而Word檔裡面的數據只是從Excel複製貼上，一旦更改試算數據後往往忘記更新Word檔的內容，造成不一致。這樣的問題在Quip就不應該發生的，如同這個例子Example: Budget Planning的第一個段落就可以看到參考引用Spreadsheet的計算數據。While you are in a document, type “=A1” and it will reference the contents of that cell in the closest spreadsheet. If there are multiple spreadsheets in the document you may need to use a full cell reference like “=SheetName!A1” in order to reference the spreadsheet you want. You can also add formulas that calculate outside of the spreadsheet, such as “=MAX(A1:A5)”.

Spreadsheet的新增: You can also insert a spreadsheet in an existing document by typing "@".

Spreadsheet的常用操作: Spreadsheets FAQ

Spreadsheet的可用公式: Quip Spreadsheet Functions (Quip supports formulas and over 400 common functions. Within a cell, start with an equals sign and functions will autocomplete as you type. [example: =SUM(A1:B1)] )

文件若需要提到(mentions)相關的人、檔案、資料夾就按下@啊...

@mentions create a reference to another Quip user or a link to another Quip document. When typing a message or writing a document, you can @mention any Quip user in your Contacts by typing the @ symbol and using the typeahead. You can follow these same steps to create a link to any document or folder that you have access to.

這樣的設計雖然跟超連結的概念差不多，但就能把存放在Quip上的眾多相關Documents連結起來，讓一個專案裡的Documents強化關聯性。

如果是@mentions某個人，就可直接點選那人並傳送Message給他，更容易立即針對內容與相關的人進行討論。Group chat threads are great for sending messages to your friends, family and colleagues.

編輯樣式不多、但也夠用了...

整份Document的樣式就只有五種 : You can set the theme for each document from the gear menu in the top right of the document.

在段落最左側的符號按下就能設定該段落格式 : 一般內文(Paragraph)、標題(Heading)、條列清單(List)與檢查清單(Checklist)，參閱 How do I format my document。

在段落最右側的Tools符號按下就能插入Image、Spreadsheet、Checklist、Mention、Link、Code Block(程式碼區塊)

用滑鼠選取某段文字則能設定文字格式

To highlight a word or section of the document, select the desired text and then select the (+) icon from the Quip formatting menu.

Team Work就在此平台協同工作吧...

Quip 比 Google Docs 更適合團隊會議的文件協作平台

What's the difference between the Desktop and the Inbox?

What triggers a notification in Quip?

Can I see if someone has read my document or message?

How do I customize my notifications?

Can I disable notifications for specific documents and folders?

How do I change notification settings for a Chat Room?

How do I create a team or shared folder?

How do shared folders work? Everyone in a shared folder has the same viewing, editing and sharing privileges. There is no “owner” of a shared folder. If one person re-orders the items in a shared folder, it re-orders the documents for everyone.

How can I tell whether a document or folder is shared or private?

How do I create a restricted folder?

Can I create a document inside a shared folder that only some people in the shared folder can see?

How do I remove myself from a document or folder that's been shared with me?

Can I share a document with someone who does not have a Quip account?

How do I import documents into Quip? Quip enables you to import documents directly from your MS Word files, Dropbox, Google Drive, Evernote, and email accounts. Once your accounts are linked, all of the documents will be searchable within Quip.

What type of files can I import into Quip?

What's the difference between archiving and deleting a document?

How do I archive or delete a document? You can archive a document if you want to remove it from your Desktop, but not delete it permanently.

Can I export my Quip documents? You can export your Quip documents into Word, PDF, Markdown, HTML, LaTeX. (PDF is available on mobile; the rest are only available on web)

考量到未來工作交接而另建職務專用帳號吧...

Can I add multiple email addresses to my account?

How do I edit my email preferences?

Quip Pricing (Basic $0, Unlimited personal documents and folders, 30-day document revision history, Limited group sharing)

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